Privacy policy

1. Who handles your information

ATAFOM University International is responsible for personal information collected for ATAFOM Forum Education Awards and Conference through this website, registration and application forms, event services and related communications. Contact info@atafom.university for privacy questions or requests.

2. Information collected

We collect details you provide, such as name, email, telephone number, country, organisation, job title, profile links, application answers and supporting materials. Registration records may include order references, billing details, payment status and event edition. Payment providers handle sensitive payment credentials; do not submit full card numbers through our application forms.

Website operation may involve technical information such as IP address, device/browser details, access logs and session information. Optional analytics or similar technologies, where enabled, are described through our cookie controls.

3. Why information is used

We use information to process registrations and applications, review award nominations and speaking proposals, deliver events, manage participation, issue invoices, respond to enquiries, prevent abuse and comply with legal obligations. Submitted applications are stored for organiser review and used to send an applicant confirmation and an internal organiser notification when email delivery is enabled.

We do not treat submitting an application as consent to receive unrelated promotional emails. Any future marketing requires its own lawful basis and consent where required.

4. Lawful handling

We handle personal information in accordance with applicable privacy laws and other laws that apply to the person or event, including European data-protection requirements where applicable. Depending on the activity, processing relies on consent, steps requested before a contract, contractual necessity, legal obligations or another lawful basis available under the applicable law. This policy does not waive your rights.

5. Sharing information

Information is shared only as needed with authorised organiser staff, application reviewers, event service providers, hosting and email services, and payment providers. Relevant information may be shared with venue personnel for participation or safety needs, or authorities when legally required. Public speaker or nominee listings use information agreed for publication. We do not sell personal information or give sponsors unrestricted access to application records.

6. Cookies and preferences

Essential storage supports sign-in, security and saved form drafts. Where optional cookies or analytics are enabled, you may accept or decline them using the website’s cookie controls. You can also manage cookies and local storage in your browser; clearing saved drafts or session storage may affect those functions.

7. Storage, transfers and security

Information is hosted and processed by service providers whose infrastructure may be outside your country. Where required, transfers must use appropriate legal safeguards. We take reasonable access-control and security measures, but no internet service can guarantee absolute security. Contact us to request information about safeguards relevant to your data.

8. Retention

We retain information only as needed for the event, application review, legitimate follow-up, dispute resolution and legally required records. Retention depends on the record and applicable obligations. When it is no longer needed, it should be deleted or anonymised. You may request deletion subject to lawful retention requirements.

9. Your rights

Depending on applicable law, you may request access, correction, deletion, restriction, portability or objection, and withdraw consent where processing relies on it. Email info@atafom.university; we may need proportionate identity verification. We respond within the period required by applicable law. You may complain to the relevant data-protection authority. Withdrawal does not affect lawful processing already completed.

10. Third-party information and minors

If you nominate another person or supply someone else’s information, ensure you have authority to share it and inform them of this policy. If a minor’s information is submitted, contact us so we can assess any required parent/guardian consent and appropriate safeguards. Do not submit unnecessary sensitive personal information.

11. Updates and contact

This policy is effective from 15 October 2026. Material changes will be communicated where appropriate. Privacy enquiries and complaints should be sent to info@atafom.university or the organiser address below.